Join the Session

  1. Make sure you have the latest version of Zoom Client installed. You need to have account.
  2. The password for the conference sessions via Zoom will be updated to the participants’ conference program page.
  3. Join the Session from the Program for Participants.

Instructions for Presenters

General Tips for the Presenter in Technical Sessions
The Technical Paper Sessions are managed by Session Chair and a Zoom Host. The presentations take place in the order defined by the Program for Participants.
 
  1. Before the Session: Prepare to give short recap on the paper (e.g., context-problem-solution-evaluation).
  2. 10 minutes before the SessionBe sure to be on time! Join the Session with Zoom from the Program for Participants. The host will start the designated Zoom meeting 10 minutes before the Session. Agree with the Session Chair how you will be introduced.
  3. 1 minute before the Session: The Session Chair introduces the session.
  4. Beginning of each presentation: The Session Chair will introduce the Presenter. The Presenter will give 4-5 minutes recap
  5. Q&A part: After the recap, there will be discussion (Q&A) where the participants can ask questions. The Session Chair will lead the Session and give turns for the participants to ask questions. The Session Chair also reads the questions from Slack channel of the Session. 
General Tips for the Presenter in Poster and Demo Sessions
The Demo and Poster Sessions are managed by the Presenter and the Zoom Host will help in the moderation. Each Poster and Demo has its own dedicated Zoom Session as defined by the Program for Participants.
  1. Before the Session: Prepare to give short opening speech or recap of your work (e.g., context-problem-solution-evaluation).
  2. 10 minutes before the Session: Be sure to be on time! The host will start the designated Zoom meeting 10 minutes before the Session. 
  3. 1 minute before the Session: The Presenter introduces the session.
  4. During the Session: The format for the session is free and the presenter can choose how to run it. It is encouraged that the Presenter gives short elevator pitch every 15–20 minutes so that new participants will get the idea and it is easy to change between the sessions. Naturally, it is also a good to show the Poster or Slide with screen sharing.
  5. Q&A part: The main part of the session is Q&A where the participants can ask questions and discuss with the Presenter. The Presenter may also read the questions from the Slack channel and reply during or after the session.
General Tips for the Presenter of the Tutorials:
The Tutorial Sessions are managed by the Presenter and the Zoom Host will help in the moderation. Tutorials have own dedicated Zoom Session as defined by the Program for Participants.

  1. Before the Session: Have everything ready and test that everything works.
  2. 10 minutes before the Session: Be sure to be on time! The host will start the designated Zoom meeting 10 minutes before the Session. Agree with the Session Chair how you will be introduced.
  3. Beginning of the Session: The Presenter introduces the tutorial and gives the instructions. The Session will be live session.
General Tips for the Presenter in PhD Symposium:
Follow the same instructions than Technical Sessions.
The Session will be arranged as Zoom meetings

Install Zoom Client from: https://zoom.us

See ICWE 2020 Zoom Policy and read about security here.

Q&A Part of the Presentations

A live Q&A Session will follow each talk (except for tutorials), moderated by the Session Chair:

  1. Participants will be muted and they will use Zoom’s raise hand feature. The Session Chair will then select and unmute the person willing to ask a question.
  2. Questions can also be asked via each session’s Slack Channel. The Session Chair will select and ask the questions during the Q&A session. We understand that there maybe not time to ask all the questions. The Chair will make sure to ask complementary questions and hopefully according to the time they were first submitted.
  3. The Chair will have the ability to unmute participants if this is needed to elaborate on their questions (please note that due to the limited Q&A duration, participants may want to discuss with the author(s) off-line).
  4. The Session’s Slack channel is available for further discussions after each Q&A Session during the whole conference and even after.